We help youth sports clubs improve player retention, parent satisfaction, and club culture.
ClubSat listens to every family all season and turns what they tell you into fixes, follow-ups, and re-registrations. We run the whole thing for you.
Three steps. We do the heavy lifting.
Your roster becomes the map.
One export from your club platform is the whole setup. Programs, teams, and coaches become the lenses for every result.
You see the club the way you run it.We run the listening operation.
Surveys go out all season, and your club's ClubSat address catches everything else parents send. Responses stay anonymous, and you can still reply. AI prioritizes every item on arrival.
Urgent issues reach you in minutes.You make the calls that matter.
Hand any issue to a coach or manager by email, no account needed, tracked to done. The dashboard shows where retention risk lives.
Your time goes to the calls only you can make.Ready to see it in action?
Join the clubs already using ClubSat to collect structured feedback, resolve issues faster, and strengthen their culture.
See How It WorksFree walkthrough · No commitment required
Families rarely tell you why they leave. They just don't come back.
Almost everything that would have kept them is knowable in October: a coaching concern, a late schedule, a question nobody answered. But without a system, listening turns into a single end-of-year survey, delivered after the decisions are made, while the real signal scatters:
“Most clubs either don't collect feedback or do a poor job acting on it. ClubSat made it simple, which made it easy for us to improve the experience for our players and families.”
Eric Gebhard
Co-Founder & Executive Director
Wisconsin United found a −7 NPS mid-season. By fall, enrollment in the flagged program was up 20%.
The retention program, run for you.
ClubSat asks every family how it's going, all season long, so the issues that cost you families surface while you can still solve them. All the scattered chatter routes into one place, with queuing, prioritization, assignment, and case management behind it. Your team stays organized and your inbox stays sane.
People like to complain. They like it even more when someone solves their problem, and a complaint handled well becomes a loyalty moment. ClubSat is built to create those moments.
Better player retention
Issues surface and get fixed while they're still fixable, and families re-register.
Happier parents
Every voice heard and every loop closed, including the quiet ones.
A stronger club culture
Problems get handled early, coaches hear what's working, and the sidelines feel it.
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Not another survey tool. Surveys are the input; follow-up and resolution are the product.
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Not another app for parents. Families respond right from their email. Nothing to download, ever.
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Not a replacement for your club OS. ClubSat works alongside PlayMetrics, Byga, TeamSnap, and SportsEngine, covering what they leave out.
Trusted by clubs across sports
Wisconsin United FC
Soccer
Bull City Little League
Baseball
Woodcroft Basketball
Basketball
The Science Behind the Approach
NPS survey
Net Promoter Score is the satisfaction measure the world's best-run companies live by: one consistent question, scored the same way every time. Asked continuously, it produces numbers you can compare across programs, coaches, and seasons.
Bain & Company: the Net Promoter System ↗Service recovery
Decades of customer research point to something counterintuitive: a family whose problem gets solved quickly ends up more loyal than one who never had a problem at all. An answered complaint builds loyalty. An unanswered one quietly ends the relationship.
Harvard Business Review: The Profitable Art of Service Recovery ↗Anonymity
Parents tell the truth when they can't be identified; many fear being "blacklisted" for speaking up. Every response still comes from a confirmed, paying family on your roster, and anonymous two-way messaging lets you reply, ask follow-ups, and resolve the issue without unmasking anyone.
Pew Research Center: people answer more honestly when no interviewer is watching ↗They found a −7 NPS mid-season. By fall, enrollment in the flagged program was up 20%.
Wisconsin United FC serves 2,500+ members across 100+ teams, formed from a merger of three legacy clubs. Mid-season pulse surveys through ClubSat revealed an overall NPS of −7. The program-level breakdown showed exactly why.
−7
Overall NPS, mid-season
+30
Juniors program
−33
Pre-academy program
+20%
U11/U12 fall enrollment
The average hid the problem; the breakdown exposed it and gave leadership a concrete place to act:
- $85,000+ invested in pre-academy improvements, directed by the feedback.
- A dedicated U11/U12 director hired, plus mid-season coaching changes.
- Seven directors' emails consolidated into one weekly note, and a two-week rolling calendar for schedules.
One season, all three outcomes: satisfaction measured and rebuilt, enrollment up 20%, and a calmer operation with one weekly email where there used to be seven.
“A negative 7 overall NPS felt awful… but ClubSat broke it down at the program, team, and coach level so that I could take action.”
And the parents noticed
“Thanks so much for this, Eric. Your transparency and humility are refreshing.”
A WIUFC parent, replying the same morning Eric shared the survey results and his plan with every family in the club.
One fee. Two seasons. We run it.
$3,500
per year · fall + spring
Less than the fees of one lost family.
- Done-For-You Onboarding: roster imports, survey schedules, and your club email inbox.
- Surveys and unified inbox: scheduled parent pulses plus a central address for all inbound club inquiries.
- Triage and two-way messaging: day-to-day replies managed by us; emergent issues routed to your team.
- Case tracking and delegation: assign sensitive parent issues to staff and track them through resolution.
- Live dashboards and coach trends: real-time parent sentiment, coach feedback, and email digests.
- Board-ready reporting: comprehensive end-of-season wrap-up reports.